What You Should Know Before Renting Event Furniture

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Event Furniture

Renting furniture for an event can be an overwhelming task. Not only do you need to think about the style, color, and size of the furniture, but you also need to consider the price and the length of time for which you need the rental. With so many factors to consider, it’s important to do your research and know exactly what you should be looking for before you start your search. This article will provide information to help you understand what you should know before renting event furniture, including the types of furniture available, how to choose the right furniture, and how to save money. By understanding what you need and being aware of the options available, you’ll be able to rent the perfect furniture for your event.

Cost Considerations

When renting event furniture, it is important to consider the cost of the rental service. Depending on the type of furniture, the rental cost may vary significantly. For example, tables, chairs, and other larger pieces of furniture may cost more to rent than smaller items such as linens, glassware, and other decorative pieces. Be sure to compare prices between different rental companies and get quotes in advance to ensure you are getting the best deal. Additionally, there may be additional fees such as delivery and pick-up charges, taxes, and other surcharges, so it is important to factor these costs into your budget. 

Size & Space Requirements

It is also important to consider the size and space available for your event furniture rental. Different types of furniture require different amounts of space, and it’s important to make sure you have enough room for all the items you are renting. Additionally, you should measure the space where the furniture will be placed and make sure it is large enough to accommodate all the pieces. If you are unsure, it is best to consult with the rental company to ensure you are selecting the right size of furniture for your event. 

Furniture Rental Options

When renting furniture for your event, there are a variety of furniture rental options available. From traditional tables and chairs to couches, lounge chairs, and outdoor furniture, the possibilities are endless. Consider the type of event you are hosting and the type of furniture that will fit the atmosphere. Research different styles to find the best fit for your event. 

Delivery & Pick-Up Services

Most event furniture rental companies offer delivery and pick-up services. It is important to inquire about the availability of this service and the associated cost. Be sure to provide the rental company with the exact location of the event, as well as the date and time you need the furniture delivered and picked up. Additionally, confirm if there are any additional fees associated with these services. 

Set Up & Installation

Some rental companies offer setup and installation services for your event furniture. This could include assembling tables, chairs, and other larger pieces of furniture. Be sure to inquire about these services and the associated cost. Additionally, if you are renting outdoor furniture, make sure to confirm if the rental company offers to set up and installation services for that as well. 

Payment & Insurance Policies

Before renting event furniture, make sure to review the rental company’s payment and insurance policies. Most rental companies require a deposit to reserve the furniture, and some may also require full payment upfront. Additionally, some companies require proof of insurance for the furniture, so it is important to be aware of these requirements before signing the contract. 

Terms & Conditions

Make sure to read and understand the rental company’s terms and conditions before signing the contract. Familiarize yourself with the policies regarding late fees, damage fees, and other potential charges. Additionally, make sure to read the fine print so you are aware of any restrictions or limitations that may apply to your rental. 

Maintenance & Cleaning Requirements

Finally, it is important to consider the maintenance and cleaning requirements of the event furniture rental. Most rental companies require that the furniture is returned in the same condition it was rented in and may charge a fee if the furniture is not returned in the same condition. Additionally, some rental companies may require the furniture to be cleaned before it is returned, so it is important to inquire about these requirements before signing the contract.


Before renting event furniture, it is important to know your budget, the size of the space, the number of guests attending, and the type of furniture you need. You should also consider the quality and style of the furniture, as well as the delivery and setup services. By researching the available options and planning ahead, you can ensure that your event furniture rental will be a success. With careful planning and consideration, you can ensure that your event furniture rental will be the perfect addition to your special occasion.

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