Most Important Things to Include in a Town Hall Meeting

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Town Hall Meeting

A town hall meeting is meant to be an interactive and communicative event. But the question that comes to everyone’s mind is how to make it interactive virtually. You can conduct a fully interactive and communicative virtual town hall meeting by picking the top virtual meeting platform. Still, if you face any difficulties, here are the 11 most important things listed to include in your virtual meeting. 

11 Most Important Things to Include in a Town Hall Meeting

You may want your virtual meeting to be the best event for your employees with various must-have things. Hence, here is a complete list of the most significant things that can be helpful to include in your virtual town hall meeting. 

1. An Interactive Meeting Platform

The most essential and unignorable factor for your next virtual meeting is the virtual town hall meeting platform you pick. The solution plays a vital role in making your event interactive, communicative and successful. All you need is to concentrate on the features you can get with your chosen virtual meeting experts. 

  • Networking Tables
  • Dynamic Banners Functionality
  • AI Matchmaking Tool
  • Browser-Based Solutions
  • Gamification
  • Custom Environment
  • DIY Booth Button Icons And Names
  • Notifications
  • B2B Meeting Scheduler
  • Engagement In Audi Via Emoticons
  • Whatsapp And Zoom Meeting Integration
  • Access Control
  • Secure Communications
  • 24*7 Real-Time Support
  • Business Card Exchange
  • Leaderboard
  • AR Photobooth
  • Document Download
  • Standard Microsite
  • Easy Navigation
  • Robust Data tracking
  • Flexibility
  • Access Management
  • Digital Footprinting

2. Icebreakers

You can start your event with an icebreaker that can be anything to attain the complete attention of your employees. Beginning the meeting with an appreciation or any other small activity can be beneficial without any doubt. Moreover, come up with a more attractive and engaging conversation starter to tie the attendees from the start of your virtual meeting. 

3. Encourage Top Performers

It is necessary to encourage and appreciate the employees from time to time. So, you can create a session in your virtual meeting to reward your company’s top performers. Additionally, you can reward them with shopping or other vouchers that they redeem and purchase something for them efficiently. It can be a great motivation for them and the other employees to work harder in the future and achieve more appreciation and rewards. 

4. Trivia and Games

Adding games can be a better way to treat your employees and relax their minds. So, you can add AR/VR technology games in your virtual meeting. Moreover, you can add various games, like temple run, spin the wheel, crossword tic-tac-toe, and many more, the most famous ones. Also, you can add leaderboard contests in the game with the best virtual town hall meeting platform. It maintains an overall scoreboard of all the participants and creates a healthy competition between them. 

5. Live Performances

You can show live performances, like comedy shows, dance performances, singing concerts, and numerous other live performances with the top virtual town hall meeting platform. Moreover, you can even play contests with your virtual meeting employees like hidden talent and useless hidden skills. Ask the employees to show their hidden talents that can be anything singing, dancing, jokes sharing, or other. Also, you can ask the employees to show funny and useless skills, like touching your nose with tongue or tongue twisters. 

6. Live Audience Polls

You may have numerous sessions in your event, in which you can create audience polls in order to make the session interactive and engage the attendees throughout the meeting. With the top virtual town hall meeting platform, you can invite various employees to vote for the option they think can be better and most preferable. Also, you can add numerous features such as hearts, like, hoot, clap, or other emojis in order to make the virtual town hall meeting more engaging for your employees. 

7. Guest Speakers or Celebrity

You can attract the employees with a famous speaker or celebrity appearance in the virtual town hall meeting. Moreover, you can even tap a message for every employee or give rewards to the best employees through them. Hence, these awards will become more precious for the employees and build a more enthusiastic feeling. Also, you can call the famous personality a speaker in your virtual meeting in order to motivate the employees with their motivational lectures.

8. Surprise Announcements at the End

You can keep the special, necessary, and surprising announcements for the end. It can be beneficial to end the virtual meeting on good terms. Moreover, you can keep the declaration of any achieved target, next company tour, and much other information for the end. Also, you can use an infographic image or video to make such announcements. 

9. Awards and Prizes

You can keep awards and prizes on your company target achievement, gamification, and quizzes. This way, you can entertain the employees between your virtual town hall meetings that can be boring & tiresome for them to sit and attend for hours. Also, you can keep physical awards and send them to their addresses after the virtual meeting. 

10. Provide Proper Breaks

You can give proper breaks to the employees in between the virtual town hall meetings in order to provide them time to relax and rejuvenate for upcoming sessions. Moreover, you can keep the quizzes, gamification, award ceremonies, and other live performances for this time. It can be engaging breaks for the employees. So, they can use their own wishes. 

11. Give Proper Communication Tools for Employees Interaction

You must add proper 1:1 and group chatting, audio, and video calling features so that employees can interact in real-time with all the other employees and managers. Also, you can integrate some external applications like WhatsApp, Zoom Meeting, BlueJeans, etc., for more seamless and easy communication. 

So, these are the various necessary features that you must include in your virtual town hall meeting. Moreover, these things can be beneficial to make your virtual gathering more engaging and interactive. You can effortlessly get all of these features in one place with the best virtual town hall meeting platform. 

Hope, you will find this article beneficial to make your virtual town hall meeting a success by including various most essential things.