9 Tips for an Efficacious Accounting Software Application

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Accounting Software

As your company grows, you will eventually outgrow the basic accounting* software you’ve been using for your initial start. You’ll be prepared for a more advanced system that can meet every aspect of your expanding business needs. Moving to a more robust accounting solution is crucial if you’re looking to borrow money from a lending institution or are looking to get Seed or Series A round investors.

It is essential to select the appropriate accounting software. However, that’s just the beginning. Now, you need to make sure that you implement the right way. These 9 suggestions will aid you and your business to succeed in the implementation of your accounting software.

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1. Set Clear Expectations

You’re more likely accounting software that is enhanced or added features before you’re making your choice. There’s a tendency to forget about the features your current software does well, and what the new one can do. You may be disappointed by the new system you recently purchased.

Although your new and old systems may not work the same way, you must let your vendor know what key features or functions you’re searching for in your accounting software.

2. Put it in writing

Certain conditions will be demanded by your organization for the accounting software that is coming out. For instance, what types of reports or other outputs will your team utilize? Are you able to present investors and other stakeholders with data visualizations that are able to be utilized in a practical manner rather than endless rows of numbers?

It is possible to document your requirements if you have an RFP you created as part of the software selection process. But even if you didn’t make it a priority to put your requirements in writing before the implementation starts. This will help ensure that you and your supplier are in agreement on the services you’re getting.

Beware of too many modifications as they will increase costs and can make maintenance difficult. If you need lots of modifications, you may think about rethinking the decision!)

3. Assign a Project Leader or Working Group

Implementing new software is a team effort that can affect everyone in the organization, you need an individual or a small group to serve as the project manager. The project manager leads the team and ensures that the project remains on track and that everyone is on board.

The project’s leader is an individual or part of a group, you must select team members with the ability to work in a cross-functional manner as well as the authority to make decisions about the software implementation, the time to own monitoring of the project’s progress against the plans, and the capacity to engage in continuous communication regarding the project, as well as with the vendor of the software.

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4. Establish an agreed Project Plan

For a successful implementation of accounting software, a well-constructed project plan is crucial. This plan will guide you through the process of implementing the solution efficiently, on time, and within your budget.

While the vendor might be the primary person in developing an outline of the plan, however, you should include your team’s input into the strategy to ensure that you’re all on the same page regarding what’s “success.” For instance, if you need certain dashboards but your plan doesn’t include it as a project step, you’ll end up following a plan that leads you down the wrong path.

Even if the final output is a spreadsheet, your plan for project should lay out deliverables, milestones, and deadlines in great detail. assign tasks to specific individuals. Everyone involved must be clear about their roles and responsibilities once the plan is decided upon. The plan should then be kept a running document that you and your vendor update and keep track of progress against.

5. Plan to ensure that the daily tasks are going

It’s typical for businesses to delegate the responsibility of managing an accounting* implementation process to the employees who manage the day-to-day accounting* tasks. They’re your top experts on this role. But a system implementation is time-consuming, making it tough for your team to handle their day-to-day accounting* responsibilities.

Many companies outsource their accounting* work to the team within the company is able to focus on implementation and training for new features. This way of working ensures that daily accountingwork continues to get done accurately and in time. It also relieves a bit stress off your employees.

6. Make Your Books to make it through the transition

When a new accounting software launch is in the near future, it can be tempting to focus less on keeping the daily work running smoothly as you devote your time and focus towards the new accounting system. It isn’t a good idea to send bad information to an accounting software that is new.

You’re looking for clear and scrubbed data to begin with, but trying to achieve that while also keeping up with the daily accounting* work as well as manage the software’s implementation can be overwhelming.

Make it a point to keep your records current in your current accountingsystem. Then, take time to reconcile it fully before you make the change. You’ll be able to start your transition to a new system with clear data if your accounts are maintained in a tidy state.

7. Make Enough Time for Testing

It’s tempting for you to go through the next steps faster in the event of delays or everyone wants to be on the latest accounting software. You’ll regret it later If you rush through the test.

It is important to ensure that all end users are active in evaluating the accounting software thoroughly, checking the functions and features that you expect to use now (and others you may use in the future), and making sure that all details are accurate. It’s a painstaking process, but one that you shouldn’t be able to rush.

8. Do not cut the training short

It’s not enough to just impart accounting software. It is essential to be able to utilize it in a manner that your company uses it. If your staff is taught one method to create purchase orders (PO), and you have customers that require an alternative PO, it will not be of much help.

Before training begins, take time to identify the various scenarios and variations that your team needs to be trained on. It is important to ensure that you are able to mix live, hands-on sessions as well as details that the users of the system are able to browse at their leisure. Video tutorials are especially effective because they help you connect to the system visually and emotionally. It is also recommended that the tutorial is led by someone who has an accounting* background and not an engineer who created the software.

As your accounting software training should be simple to understand, make sure any system documentation is easy for your staff to understand. The length of your written material isn’t the same effective or beneficial as content that is presented in smaller chunks, has pictures, is easy to use, and easy for employees who aren’t tech-savvy to comprehend.

9. Plan for Post-Implementation

As important as the initial preparations to implement the project, a well-constructed post-go live strategy is equally vital. It is the place to address the issues that remain unclear or not addressed in the initial project planning. It’s also an opportunity to evaluate your current processes and determine if you should redesign them in order that you can best use the software in the way you intended and make the most of its features and functionality (as opposed to creating system workarounds).

It is crucial to prepare for post-implementation. It is best to work with both your internal team and your accounting software vendor. This will ensure that all parties are on the same team. They’re all in agreement that it won’t be easy however, they also have a group of experts available to help with any issues. Staff frustration can be reduced and stress eased knowing there’s an approach to post-implementation support.

If it’s time for your business to make the move to a more robust accounting solution, Scrubbed can assist! Scrubbed has helped a variety of businesses to assess their accounting requirements, analyze the options for software, and verify that the software will integrate in conjunction with current processes.

We also offer assistance with the software’s implementation. Our team can assist you with your accounting work, while you and your team focus on the process of implementation. Prepare your books for the transition.

Contact the accounting* and finance experts at Scrubbed to learn how we can support your switch to a more robust accounting* software solution! *